Employee Forms

2022 Fall Harvest Employee Hiring Forms

Welcome! We are excited that you are going to be part of the 2022 Fall Harvest team! Please download the following paperwork. You can fill it out on your computer, print it, sign where necessary, and bring it into the office BEFORE FRIDAY AUGUST 26th. Along with your non-expired I-9 employment verification documents. This could be a US passport OR driver's license or photo ID AND social security card or birth certificate. Please see page 3 of the I-9 form for all acceptable forms of verification.

To make sure your paperwork is on time (before Monday August 15th), forms along with copies of your IDs or cards can also be emailed to work@belvedereplantation.com or left any time of the day or night in the secure, RED LOCKBOX on the wall by the front door to the Market. This will allow us to get you on the schedule in time but we must also see your actual physical ID and verification documents before your paid orientation day. You cannot legally work without bringing in those documents.

**All forms must be filled out completely and cannot be missing any information.**

READ YOUR HIRING EMAIL COMPLETELY FOR OFFICE HOURS AND OTHER IMPORTANT EMPLOYMENT INFORMATION.
If you have any questions call the office at 540-373-4478 or email work@belvedereplantation.com

DOWNLOADS

CLICK TO DOWNLOAD THE 2022 EMPLOYEE HANDBOOK

  1. Download Federal Form I9 - Proves you are eligible to work in the U.S.
  2. Download IRS Form W-4 - Federal income tax withholding. If you are under 24, still living at home, are a full-time student, will make less than $11,950 this year from all jobs, and you know your parents are still claiming you as a dependent on their tax return, you are most likely not subject to income taxes. See instructions on page 2 of the W-4 file, under Purpose of Form: Exemption from withholding.
  3. Download Virginia Form VA-4 - State income tax withholding. If you are under 24, still living at home, are a full-time student, will make less than $11,950 this year from all jobs, and you know your parents are still claiming you as a dependent on their tax return, you are most likely not subject to income taxes. See instructions regarding the checkbox on Line 3 on page 2 of the VA-4 file.
  4. Download Understanding of Employment Conditions - These are the legal conditions of employment for Belvedere Plantation, please initial each item, sign and fill out the information at the bottom.

  5. Download Direct Deposit Option Form - We highly encourage the use of Direct Deposit, please include the necessary information, sign and date. If you do not have the ability to use Direct Deposit, mark that option on the form, sign and date.

  6. Download Paycheck Information - This information is used by the payroll system. This is where your pay stubs will be emailed and your W2 sent next year.

  7. Download Seasonal Employee Information Sheet - This information is used by HR, the office, and scheduling. This is where your schedule and employment announcements are sent. It also includes your emergency contact information, t-shirt size, preferences, and where you will choose your orientation date.

  8. Download 2022 Fall Availability Calendar - Mark all the dates and times you are available. Make sure you mark the days you are also not available. We will enter your availability into the scheduling program for you this year. Because changes are difficult to accommodate after the fact, make sure you are as specific as possible on your Availability Calendar sheet. Check with family members so you can account for vacations or parties. Students, check your school and activities calendars so you won’t be surprised that you are scheduled to work during your Homecoming Dance, Football Game, recital, tournament, or practice.
  9. Download Getting Started with Deputy - Once your paperwork is received and you are entered into the scheduling system, you will receive an invitation to the email you included on your paperwork. We require you to have a valid email address that you check every day. This file includes instructions on how to create a Deputy account, communicate within the application, and view your schedule once it is published.

  10. DOWNLOAD IMPORTANT INSTRUCTIONS FOR 14 & 15 YEAR OLDS - 14- and 15-year-old employees will need to initiate a work certificate, even if you worked here last season. This download includes instructions on how to do that. If you will be 14 or 15 on any day of employment, including orientation, you must have one of these completed. Visit https://vaeecs.doli.virginia.gov/vaeecs/ to begin the process. All three steps of the work certificate must be completed and a certificate issued BEFORE FRIDAY AUGUST 26.

      ATTENTION ALL 2022 SPRING, SUMMER, AND SUNFLOWER EMPLOYEES

      If you worked during the 2022 Sunflower Spectacular in June or were spring or summer farm help this year, your tax paperwork and verification IDs are still good. You will need to fill out #4, #7 and #8. If there are changes in your contact or Direct Deposit information, then re-do #5 and #6. If there is no change, those are still good as well. We recommend you download #9 for your reference.

         

        If you have any questions call the office at 540-373-4478 or email work@belvedereplantation.com